{"id":21609,"date":"2020-02-24T14:10:29","date_gmt":"2020-02-24T13:10:29","guid":{"rendered":"https:\/\/oudersenonderwijs.nl\/retention-period\/"},"modified":"2026-04-10T12:24:38","modified_gmt":"2026-04-10T10:24:38","slug":"retention-period","status":"publish","type":"page","link":"https:\/\/oudersenonderwijs.nl\/en\/knowledge-base\/privacy-and-student-data\/student-data\/retention-period\/","title":{"rendered":"Retention period"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":0,"featured_media":0,"parent":21578,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"templates\/kennisbank-detail.php","meta":{"_acf_changed":false,"footnotes":""},"categories":[],"tags":[],"class_list":["post-21609","page","type-page","status-publish","hentry"],"acf":{"banner_afbeelding":"https:\/\/oudersenonderwijs.nl\/wp-content\/uploads\/2020\/01\/Ouders-Onderwijs-Image-8.jpg","inhoud":[{"acf_fc_layout":"inhoud_blok","afbeelding_of_video":"geen","afbeelding":false,"video":null,"intro":"Schools must follow strict rules when processing personal data. The law also states how long schools can keep the student file, exams, and tests.","inhoud":"<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Student file<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"none\">The student file can be <\/span><a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/nl\/onderwerpen\/avg-nieuwe-europese-privacywetgeving\/scholen-de-avg#hoe-lang-mag-ik-onder-de-avg-een-leerlingdossier-bewaren-6193\"><span data-contrast=\"none\">kept for a maximum of 2 years<\/span><\/a><span data-contrast=\"none\">\u00a0after the student leaves the school. Then the data must be deleted. There are a few exceptions:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"45\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Data about absence and enrollment must be kept for 5 years after leaving by the school. Then the school deletes this data.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"45\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">Data about a student who was referred to a school for special education must be kept for 3 years after leaving by the school. Then the school deletes this data.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"45\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"none\">For organizing reunions, the school can keep address data of current and former students.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/li>\n<\/ul>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Exam<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/h3>\n<p>A school must keep the central exam work and the math test work for at least 6 months after the results. This also applies to the related grades list. Students can review their exam in that period. The work includes the questions the student used in the central exams. This is stated in <a href=\"https:\/\/wetten.overheid.nl\/jci1.3:c:BWBR0045787&amp;hoofdstuk=4&amp;paragraaf=9&amp;artikel=4.39&amp;z=2022-08-01&amp;g=2022-08-01\">article 4.39 of the Uitvoeringsbesluit WVO 2020<\/a>. There is no minimum retention period for school exams. These data can be kept for a maximum of 2 years at the school.<\/p>\n<h3><b><span data-contrast=\"none\">Tests and completed schoolwork<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/h3>\n<p><span data-contrast=\"none\">There is no legal minimum period for keeping tests. Schools set their own rules about this. Read more about the rules about <a href=\"https:\/\/wp-staging.oudersenonderwijs.nl\/kennisbank\/privacy-en-leerlinggegevens\/leerlinggegevens\/inzien-schoolwerk\/\">viewing schoolwork<\/a><\/span><span data-contrast=\"none\">.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/p>\n<h3><strong>Other rights\u00a0<\/strong><\/h3>\n<p aria-level=\"3\"><span data-contrast=\"none\">Besides these rights, parents also have <\/span><a href=\"https:\/\/wp-staging.oudersenonderwijs.nl\/kennisbank\/privacy-en-leerlinggegevens\/leerlinggegevens\/inzage-leerlingdossier-en-andere-rechten\/\"><span data-contrast=\"none\">some other rights<\/span><\/a> <span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\">about student data.\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\">\u00a0<\/span><\/p>\n"},{"acf_fc_layout":"call_to_action","selecteer_call_to_action":"gerelateerde_onderwerpen_lijst","berichten_met_prioriteit":false,"download_pdf":false,"veelgestelde_vragen_verwijzing":{"titel":"","knop_tekst":"","url":""}},{"acf_fc_layout":"meer_informatie_links","linkjes":false}],"samenvatting":"Schools must follow strict rules when processing personal data. For example, there is a retention period for exams and tests.","banner_subtitel":"","call_to_action":"nieuwsbrief","call_to_action_2":"nieuwsbrief","zoekwoorden":"","meta_samenvatting":"Ouders & Onderwijs is there for all parents with school-age children. Parents can come to us for advice and answers to their questions."},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Retention period of student files and tests<\/title>\n<meta name=\"description\" content=\"Schools must follow strict rules. 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