{"id":21615,"date":"2020-02-24T14:08:18","date_gmt":"2020-02-24T13:08:18","guid":{"rendered":"https:\/\/oudersenonderwijs.nl\/view-student-file-and-other-rights\/"},"modified":"2026-04-10T12:24:56","modified_gmt":"2026-04-10T10:24:56","slug":"view-student-file-and-other-rights","status":"publish","type":"page","link":"https:\/\/oudersenonderwijs.nl\/en\/view-student-file-and-other-rights\/","title":{"rendered":"View student file and other rights"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":0,"featured_media":0,"parent":21578,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"templates\/kennisbank-detail.php","meta":{"_acf_changed":false,"footnotes":""},"categories":[],"tags":[],"class_list":["post-21615","page","type-page","status-publish","hentry"],"acf":{"banner_afbeelding":"https:\/\/oudersenonderwijs.nl\/wp-content\/uploads\/2020\/01\/Ouders-Onderwijs-Image-8.jpg","inhoud":[{"acf_fc_layout":"inhoud_blok","afbeelding_of_video":"geen","afbeelding":false,"video":null,"intro":"Around student data, parents have different rights. Parents have the right to view, can ask for a copy, add their opinion, and have some information removed. These rights switch to the student when they turn 16 years old. The school must still inform parents about the study progress of their child until the child is 18 years old.","inhoud":"<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Rights of parents<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">The rights of parents and students around the student file are in <\/span><a href=\"https:\/\/eur-lex.europa.eu\/legal-content\/NL\/TXT\/HTML\/?uri=CELEX:02016R0679-20160504#tocId0\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">the general data protection regulation<\/span><\/a><span data-contrast=\"none\"> (GDPR). These are the main rights of parents:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\"> <\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Right to clear information<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"none\">Right to view the data<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"none\">Right to a copy of the data<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" aria-setsize=\"-1\" data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"none\">Right to correction and addition<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" aria-setsize=\"-1\" data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"none\">Right to have data deleted<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" aria-setsize=\"-1\" data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"none\">Right to transfer data the school stores: data portability<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" aria-setsize=\"-1\" data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"none\">Right to object to the processing of data<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" aria-setsize=\"-1\" data-aria-posinset=\"5\" data-aria-level=\"1\"><span data-contrast=\"none\">Right to have an automated decision reviewed. For example at a central lottery system that assigns students to schools in a region<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:288}\"> <\/span><\/li>\n<\/ul>\n<h3><b><span data-contrast=\"none\">Clear information<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">The school has a duty to inform. That means the school must clearly tell parents what data is stored, what it does with personal data, what <\/span><a href=\"https:\/\/wp-staging.oudersenonderwijs.nl\/kennisbank\/privacy-en-leerlinggegevens\/leerlinggegevens\/bewaartermijn\/\"><span data-contrast=\"none\">the storage periods<\/span><\/a><span data-contrast=\"none\"> are and what rights you have. The school can use for example<\/span><a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/themas\/basis-avg\/privacyrechten-avg\" rel=\"\"><span data-contrast=\"none\"> a privacy policy <\/span><\/a><span data-contrast=\"none\">for this. The information must be short, clear and easy to understand. Parents get the information in writing: on paper or for example by email.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">View<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">As parents, you have the right <a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/themas\/basis-avg\/privacyrechten-avg\">to view<\/a> the student data the school stores about you and your child. The right to view covers all personal data processed by the school. For example, data collected, recorded, ordered, stored, used or registered. You can ask for the full student file.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118&quot;:true,&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559740&quot;:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Copy<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true,&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740\";:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">Parents have the right not only to view but also to get a copy of the entire file. The school must give this if you ask for it. A copy can be digital or on paper. Not giving a copy breaks <\/span><a href=\"https:\/\/eur-lex.europa.eu\/legal-content\/NL\/TXT\/HTML\/?uri=CELEX:02016R0679-20160504#tocId0\"><span data-contrast=\"none\">the GDPR<\/span><\/a><span data-contrast=\"none\">. The school may charge copy costs in some cases.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:true,&quot;134233118\";:true,&quot;134233279&quot;:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Correction and addition<\/span><\/b><span data-ccp-props=\"{&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559739\";:0,&quot;335559740\";:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">Parents have the right to view the student file. They also have the right to <\/span><a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/themas\/basis-avg\/privacyrechten-avg\"><span data-contrast=\"none\">have it corrected<\/span><\/a><span data-contrast=\"none\">. The school must change, improve or remove clearly wrong information when you prove it. If you do not agree with what the school writes in the file but cannot prove it is wrong, you can always add your opinion. You write your view on paper and it is added to the file. <\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Delete data<\/span><\/b><span data-ccp-props=\"{&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559739\";:0,&quot;335559740\";:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">In some cases the school must <\/span><a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/nl\/onderwerpen\/avg-nieuwe-europese-privacywetgeving\/rechten-van-betrokkenen#wat-houdt-het-recht-op-vergetelheid-uit-de-avg-in-5976\"><span data-contrast=\"none\">delete data<\/span><\/a><span data-contrast=\"none\"> if you ask. This applies to the following data:<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"43\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Data no longer needed. Storing it does not serve a purpose anymore. For example, the result of an old IQ test or payment of a parent contribution from a past school year. Data the school needs for guiding your child or for the Education Inspectorate must not be deleted.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"43\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">You have withdrawn permission. For example, you gave permission to post photos of your child on facebook but no longer want that. Then the school must remove the photos.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"43\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">You object to the processing. For example, if you do not agree with camera surveillance. The school must delete data if your rights are more important than the school&#8217;s interest.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"43\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">The data is processed illegally. The school may not process the data because, for example, there is no legal basis.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"43\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">The legally set <\/span><a href=\"https:\/\/wp-staging.oudersenonderwijs.nl\/kennisbank\/privacy-en-leerlinggegevens\/leerlinggegevens\/bewaartermijn\/\"><span data-contrast=\"none\">storage period<\/span><\/a><span data-contrast=\"none\"> has passed.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"43\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Data collected by an app or website about a child younger than 16 years.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"none\">The school is also responsible for data given to third parties. If data is deleted, the school must make sure this data is deleted there too. <\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Transfer data<\/span><\/b><span data-ccp-props=\"{&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559739\";:0,&quot;335559740\";:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">You have the right to transfer digital data about your child to another school or organisation. You can also ask the school to transfer the data directly. If your child changes school, the school will with your permission make sure that the new school can easily add all data into their system. There will always be a <\/span><a href=\"https:\/\/wp-staging.oudersenonderwijs.nl\/kennisbank\/kwaliteit-van-het-onderwijs\/toetsen-en-resulaten\/onderwijskundig-rapport\/\"><span data-contrast=\"none\">educational report<\/span><\/a><span data-contrast=\"none\"> transferred to the new school.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Objection<\/span><\/b><span data-ccp-props=\"{&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559739\";:0,&quot;335559740\";:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">If you do not want the school to process some data, you can <\/span><span data-contrast=\"none\">object<\/span><span data-contrast=\"none\">. Then the school must make a new choice between your child&#8217;s privacy and the school&#8217;s interests. No data can be processed in the meantime. This does not apply to data the school must process by law.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Make a request<\/span><\/b><span data-ccp-props=\"{&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559739\";:0,&quot;335559740\";:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">If you want to use one of the rights above, <a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/themas\/basis-avg\/privacyrechten-avg\/uw-privacyrechten-gebruiken#wat-houdt-het-recht-op-dataportabiliteit-in-6345\" target=\"_blank\" rel=\"noopener\">ask in writing<\/a> at the school management. If it is very hard to do this in a month, this can be extended once by two months. You will get a message about this within a month. If the school refuses your request, you will get a letter with the reason.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">Costs<\/span><\/b><span data-ccp-props=\"{&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559739\";:0,&quot;335559740\";:288}\"> <\/span><\/h3>\n<p><span data-contrast=\"none\">The school does not usually charge for a request for example for a copy, change or deletion of data. This can only happen if the request is unreasonable or excessive. For example, if you ask for a correction every week or if it is very hard or expensive to make a copy. Then the school may ask for a reasonable payment or refuse the request.<\/span><span data-ccp-props=\"{&quot;134233117\";:true,&quot;134233118\";:true,&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559740\";:288}\"> <\/span><\/p>\n<h3 aria-level=\"3\"><b><span data-contrast=\"none\">16 years and older<\/span><\/b><span data-ccp-props=\"{&quot;134233279\";:true,&quot;201341983\";:0,&quot;335559739\";:0,&quot;335559740\";:288}\"> <\/span><\/h3>\n<p>The rights above around the student file are in principle the student&#8217;s rights. For children under 16, parents act as legal representative. This means a student from 16 years old can decide about their student file and can ask to view it themselves. Parents can only have the full file with the student&#8217;s permission. The school must still inform parents about the study progress of their child while the child is a minor, so until 18 years old (see <a href=\"https:\/\/wetten.overheid.nl\/jci1.3:c:BWBR0044212&amp;hoofdstuk=2&amp;paragraaf=9&amp;artikel=2.97&amp;z=2026-01-01&amp;g=2026-01-01\" target=\"_blank\" rel=\"noopener\">Article 2.97 law secondary education 2020<\/a>).<\/p>\n"},{"acf_fc_layout":"call_to_action","selecteer_call_to_action":"gerelateerde_onderwerpen_lijst","berichten_met_prioriteit":false,"download_pdf":false,"veelgestelde_vragen_verwijzing":{"titel":"","knop_tekst":"","url":""}},{"acf_fc_layout":"meer_informatie_links","linkjes":false}],"samenvatting":"Around student data, parents have different rights. Parents have the right to view, can ask for a copy, and add their opinion.","banner_subtitel":"","call_to_action":"nieuwsbrief","call_to_action_2":"nieuwsbrief","zoekwoorden":"","meta_samenvatting":"Ouders & Onderwijs is there for all parents with school-age children. Parents can come to us for advice and answers to their questions."},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Right to view student file - Ouders &amp; Onderwijs<\/title>\n<meta name=\"description\" content=\"Parents have the right to see the student file. They can also ask to correct it and request a copy.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/oudersenonderwijs.nl\/en\/view-student-file-and-other-rights\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Right to view student file - Ouders &amp; Onderwijs\" \/>\n<meta property=\"og:description\" content=\"Parents have the right to see the student file. 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